PrismONE ID

We’re committed to keeping your business secure—while making things simpler for you and your team.

In the coming months, our technology partner, PrismHR, will introduce PrismONE ID: a secure, single sign-on solution that lets your employees access all PrismHR applications with just one login.

This upgrade reinforces our dedication to the highest standards of data protection while also reducing administrative burden and improving day-to-day efficiency.

As part of this transition, each user will complete a quick one-time update to their username, password, and multi-factor authentication (MFA) settings—ensuring stronger security and a smoother login experience going forward.

PrismONE ID is built to support a more secure, streamlined workplace—so you can stay focused on what matters most.

Here is a guided step-by-step experience that walks you through PrismONE ID setup process:

Check it out!

What is PrismONE ID?

PrismONE ID is a secure way for you and your team to sign in to your HR tools using just one set of login credentials. Instead of remembering separate usernames and passwords for different apps, you log in once to access everything My HR Pros offers—like payroll, timekeeping, and benefits.

Security

First and foremost, PrismONE ID represents the continued investment made by My HR Pros and its vendor, PrismHR, in protecting the security and privacy of you and your employees. As cyber threats targeting financial and personally identifiable information (PII) continue to rise, PrismHR has partnered with an industry leading provider to strengthen its defenses. This partnership brings a large team of highly trained security experts who continuously monitor and respond to emerging threats aimed at stealing sensitive data.

PrismONE ID enhances protection by offering flexible multi-factor authentication (MFA) options including text message, authenticator apps or both. PrismHR is also actively phasing out less secure methods like email-based MFA, while continuing to research and adopt more secure, user-friendly authentication options.

Interoperability

By leveraging an industry standard identity platform, PrismHR can more easily integrate with third-party products. This means faster innovation and fewer barriers for you to stay competitive and connected.

Simplicity

For clients who require multiple forms of access to My HR Pros’ services, PrismONE ID simplifies the experience by allowing access to all resources through a single username and password.

Yes—and it’s a significant upgrade from what many users rely on today. PrismONE ID offers a more modern and secure approach to MFA by moving beyond legacy methods like email-based verification, which have become increasingly vulnerable.

With PrismONE ID, users can choose from:
• Authenticator app (like Microsoft or Google Authenticator)
• Text message (preferred option and easiest way to receive the code)
• Or both, for enhanced security

Getting Started & Setup

Once My HR Pros enables PrismONE ID for your user type (Worksite Manager, Worksite Employee), users of that type will be prompted to sign up for their PrismONE ID account.

From there, follow the screens to:

Create a new username (email format)
- Verify the entered email address
- Create a password
- Set up your MFA
  - All the tools needed to install an authenticator app are provided
  - Text messaging through your phone is also an option
Verify your MFA and you’re done
This process takes 2 to 5 minutes.

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